What is Remote Online Notarization?

Remote Online Notarization (RON) allows notaries to perform notarizations using audio-video technology, eliminating the need for in-person appearances.

The Growth of RON

Since Virginia became the first state to authorize RON in 2012, adoption has accelerated dramatically. As of 2026, the vast majority of states have enacted RON legislation.

Key Components of RON

Identity Verification

RON platforms must verify signer identity through:

Knowledge-based authentication (KBA)

Credential analysis

Biometric verification

Audio-Video Recording

All RON sessions must be recorded and retained for the required period (typically 5-10 years).

Tamper-Evident Technology

Documents must be sealed with technology that detects any alterations after notarization.

State-by-State Overview

States with Comprehensive RON Laws

The following states have enacted permanent RON legislation with clear guidelines:

Texas

Florida

Virginia

Nevada

Ohio

And many more...

Key Requirements by State

Requirements vary but typically include:

Notary registration with the state

Completion of RON training

Use of approved technology platforms

Specific journal and recording retention periods

Conducting a RON Session

Before the Session

Verify the signer's identity

Confirm the document is ready

Test audio-video connection

During the Session

Confirm signer's identity on camera

Verify willingness to sign

Witness the signing

Apply notarial seal

Complete the recording

After the Session

Securely store the recording

Update the notary journal

Deliver the notarized document

Benefits of RON

For Signers

Convenience of signing from anywhere

No travel required

Flexible scheduling

Faster turnaround

For Businesses

Expanded service area

Reduced costs

Improved customer experience

Better documentation

Challenges and Considerations

Technology Requirements

Reliable internet connection

Compatible devices

Proper lighting and audio

Legal Considerations

Interstate recognition

Document type restrictions

Recording retention

The Future of RON

Expect continued expansion of RON acceptance, including:

Federal legislation for nationwide standards

Increased acceptance by title companies and lenders

Integration with other digital closing technologies

CertaintySign offers integrated RON capabilities for seamless digital closings.

Remote Online Notarization (RON): State-by-State Guide for 2026